Time Management

Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity.

It is a meta-activity with the goal to maximize the overall benefit of a set of other activities within the boundary condition of a limited amount of time.

Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects, and goals complying with a due date. Initially, time management referred to just business or work activities, but eventually the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Time management is usually a necessity in any project development as it determines the project completion time and scope.

The major themes arising from the literature on time management include the following:

  • Creating an environment conducive to effectiveness
  • Setting of priorities
  • Carrying out activity around those priorities
  • The related process of reduction of time spent on non-priorities
  • Incentives to modify behavior to ensure compliance with time-related deadlines.

Time management has been considered to be a subset of different concepts such as:

  • Project management. Time Management can be considered to be a project management subset and is more commonly known as project planning and project scheduling. Time Management has also been identified as one of the core functions identified in project management.
  •  Attention management: Attention Management relates to the management of cognitive resources, and in particular the time that humans allocate their mind (and organize the minds of their employees) to conduct some activities.

Time management systems

Time management systems often include a time clock or web based application used to track an employee’s work hours. Time management systems give employers insights into their workforce, allowing them to see, plan and manage employees’ time. Doing so allows employers to control labor costs and increase productivity. A time management system automates processes, which eliminates paper work and tedious tasks.

 

GTD (Getting Things Done)

GTD Getting Things Done was created by David Allen and the basic idea behind this method is to finish all the small tasks immediately and a big task is to be divided into smaller tasks to start completing now. The reasoning behind this is to avoid the information overload or “brain freeze” which is likely to occur when there are hundreds of tasks. The thrust of GTD is to encourage the user to get their tasks and ideas out and on paper and organized as quickly as possible so they’re easy to manage and see.

Pomodoro

Pomodoro was created by Francesco Cirillo in the early 90’s with the idea that frequent breaks makes the user more productive as long as they stay committed to the work and don’t allow themselves to be distracted. The Pomodoro technique is very simple: measure the task before the user begins and divide it into 25-minute intervals. Each 25-minute interval is measured as one “Pomodoro” and between each Pomodoro there is a short break (usually 5 minutes). After doing 4 “Pomodoros” the user can take a longer break.

Triskelion

Triskelion system is the time management system created by Gamelearn. Triskelion time management system is learnt by playing the graphic-adventure game Triskelion. The system is based on the three pillars of time management: manage, plan, and do-it now.

A basic “Eisenhower box” to help evaluate urgency and importance. Items may be placed at more precise points within each quadrant.

Time management systems

Time management systems often include a time clock or web based application used to track an employee’s work hours. Time management systems give employers insights into their workforce, allowing them to see, plan and manage employees’ time. Doing so allows employers to control labor costs and increase productivity. A time management system automates processes, which eliminates paper work and tedious tasks.

GTD (Getting Things Done)

GTD Getting Things Done was created by David Allen and the basic idea behind this method is to finish all the small tasks immediately and a big task is to be divided into smaller tasks to start completing now. The reasoning behind this is to avoid the information overload or “brain freeze” which is likely to occur when there are hundreds of tasks. The thrust of GTD is to encourage the user to get their tasks and ideas out and on paper and organized as quickly as possible so they’re easy to manage and see.

Pomodoro

Pomodoro was created by Francesco Cirillo in the early 90’s with the idea that frequent breaks makes the user more productive as long as they stay committed to the work and don’t allow themselves to be distracted. The Pomodoro technique is very simple: measure the task before the user begins and divide it into 25-minute intervals. Each 25-minute interval is measured as one “Pomodoro” and between each Pomodoro there is a short break (usually 5 minutes).

Triskelion

Triskelion system is the time management system created by Gamelearn. Triskelion time management system is learnt by playing the graphic-adventure game Triskelion. The system is based on the three pillars of time management: manage, plan, and do-it now.

 

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